What your customer receives
- A branded PDF and a secure web page with your logo colours, contact details, company and VAT numbers.
- The work described in plain English — what's included, what's provisional, what's excluded — with no cost rates, supplier names or margins showing.
- Stage payments worked out in pounds, so there's no argument about the deposit later.
- Buttons to accept, ask a question, request changes or decline.
- Optional extras they can add, priced and ready to tick.
Acceptance you can rely on
When a customer accepts, BuildLegend records who, when and exactly which version they accepted, and emails both of you a receipt. If you revise a quote, the old version is replaced and can no longer be accepted by mistake.
Follow-ups that stop when they should
Most quotes are lost to silence, not price. BuildLegend can send polite reminders on the days you choose and cancels them the moment the customer replies, accepts or declines — so nobody gets chased after saying yes.
From quote to invoice in one tap
Once a quote is accepted, raise the deposit or any stage payment as a VAT invoice in one tap, email it with the PDF attached, mark it paid, and export everything to Xero.
Questions builders ask
What is the best quoting app for builders?
The best one is the one that gets an accurate, professional quote to the customer while you're still interested in the job. BuildLegend does the estimate and the quote together, on a phone, for UK domestic building work, and lets customers accept online.
Can customers accept my quote online?
Yes. Each quote has a secure link. The customer can accept, ask a question, request changes or decline, and you get an email and a record of exactly which version was accepted.
Can I add my own terms and payment schedule?
Yes. Your terms, quote introduction and stage payments (for example 10% deposit, 40% watertight, 30% first fix, 20% completion) are set once in Settings and printed on every quote.
Do I need a separate invoicing tool?
No. Accepted quotes turn into deposit and stage invoices inside BuildLegend, with a Xero export for your accountant.